A well structured meeting agenda can save time and make your meetings more enjoyable

2 min read

Sara Hatfield

Picture of Sarah Hatfield loving life

Meetings are an essential part of many workplaces, but all too often they can feel like a waste of time. One way to ensure that your meetings are productive and efficient is to create a well-structured meeting agenda. A good meeting agenda should be clear, concise, and focused on achieving specific outcomes. Here are 5 key elements to include in your next meeting agenda:


Start your meeting agenda by clearly stating the objectives of the meeting. What do you want to achieve by the end of the meeting? This will help everyone stay focused and on track throughout the meeting.

Agenda items

List out the specific topics you want to discuss in the meeting, in order of priority. Include a brief description of each agenda item, along with any necessary background information. This will help ensure that all participants are prepared and know what to expect.


Assign a specific timeframe to each agenda item. This will help you stay on schedule and ensure that all topics are covered within the allotted time. Be realistic about how much time each item will take, and be sure to build in time for questions and discussion.

Roles and responsibilities

Clearly outline the roles and responsibilities of each participant in the meeting. Who will be leading the discussion for each agenda item? Who will be responsible for taking notes or following up on action items after the meeting? This will help ensure that everyone knows what is expected of them.

Next steps and action items

End your meeting agenda by outlining the next steps and action items that will result from the meeting. Who will be responsible for each action item, and when will it be due? This will help ensure that everyone is clear on what needs to be done next, and will help keep the momentum going after the meeting is over.

Creating a well-structured meeting agenda is an essential part of running productive and efficient meetings. By including these 5 key elements in your meeting agenda, you can help ensure that your meetings are focused, effective, and achieve the outcomes you need.

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